Car park operator streamlines cost allocation processes for improved business insight

Published on the 09/01/2015 | Written by Oxygen

Metro parking
icon_case study

AT A GLANCE

  • Metro Parking

INDUSTRY

  • Transport

BUSINESS OBJECTIVE

    • Provide solid, flexible financial management platform to handle integrated business functions for a growing small company
    • A customised system to cope with Metro Parking’s unique invoice re-charge process
    • Provide improved reporting and analysis functionality to simplify data extraction for all system users
    • Save time-consuming manual processes and remove reliance on complex macros external to the system

SOLUTION

        •  Implement SAP Business One business management software solution
        • Create customised module to allow Metro to allocate costs across all 16 car park locations
        • Install OLAP cube reporting solution allowing simple access to financial reports
        • Provide inventory management functionality allowing Metro to keep track of car park swipe cards and card ownership

BUSINESS BENEFITS

        • Rock solid platform to undertake all activities necessary to meet the demands of the growing business
        • Improved time and efficiency in the preparation of financial reports
        • Reduction in manual processing has improved budget variance analysis activities
        • More flexible data input fields lets business extract comprehensive information and improves problem solving

FOR MORE INFORMATION

UXC OXYGEN
W: www.uxcoxygen.com
Australia
E: info@uxcoxygen.com
T: 1800 002 354
New Zealand
E: info@uxcoxygen.com
T: 0800 008 606

An implementation by Oxygen Business Solutions of SAP Business One has helped Australia’s Metro Parking improve its expense management processes and freed-up time for better analysis of its business performance...

Established in 1988, Metro Parking manages the operation of hospital car parks across three states. During the last 20 years it has experienced steady growth and now manages approximately 18,000 car parking spaces across 16 different locations.

“Oxygen had some excellent technical consultants who made the SAP solution fit our business processes perfectly.”
Brent Gibson, Financial Controller, Metro Parking

Metro’s Financial Controller, Brent Gibson, says the firm went looking for a new financial management system in order to better cope with the increased demands facing the growing business.

“Our legacy system, which we had been using since 1990, was DOS-based and no longer fit for purpose. We were looking for a management platform that could integrate our business across financials, sales, inventory, purchasing and operations.” In particular, Metro needed a system that could handle the company’s unique invoicing re-charge process.

Gibson says Oxygen and SAP were selected ahead of other contenders, including Great Plains and MYOB, because they were familiar with this requirement having already successfully created an add-on module to undertake this process for another client.

“We now have a system that provides us with a lot of business insight week-to-week, so there are no surprises at the end of the month.”
Brent Gibson, Financial Controller, Metro Parking

“The re-charge process is critical for us. In the new system we have established each of our 16 locations as unique cost centres and are able to allocate the expenses to each one correctly, even though all invoices are paid by head office.” Thanks to the OxygenExpress implementation, Metro is reaping significant time and efficiency improvements, says Gibson.

Metro parking sign“We used to spend a lot of time getting data into the system. Now, because SAP can handle the recharge process automatically, we can produce profit and loss reports much quicker. This gives us more time to spend doing variance analysis. As a result, we now have a better picture of our activity against budget and can provide our car park owner stakeholders with better revenue performance information.”

FURTHER READING


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