Accounting for growth

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Published on the 27/10/2010 | Written by MYOB

AT A GLANCE

Bekir

INDUSTRY

Retail, Wholesale and hospitality

BUSINESS OBJECTIVE

Bekir needed a solution that was simple and easy to use, but also have the capacity to provide for a growing organisation.

SOLUTION

MYOB Exo with implementation by Acacia

THE BENEFITS

Price was in budget
It’s very simple and easy to use
Is accessible by multiple personnel
Fully customisable, and able to adapt to Bekirs’ changing needs as a business now, and in the future.

FOR MORE INFORMATION

MYOB//
E: biggerbusiness@myob.com
NZ: 0800 696 239
AU: 1300 555 110
https://www.myob.com/

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When a company’s growth puts strain on its accounting software, it’s time to look for something more robust…

Bekir started life in1978 as a tiny shop front dishing up home-style Turkish cuisine to the people of Brunswick, on the edge of Melbourne’s CBD.

Since then, the company has gone through a number of transformations. Today, it’s a multi-dimensional business that includes a retail butcher, a wholesale bakery and a large restaurant.

With 75 staff and counting, the business is growing steadily. But expansion means more products, more customers and more transactions. And that creates more data.

Looking for the right recipe
Bekir had been using MYOB Premier for their general accounting for over seven years – and they say they did happily too, for most of that time. It was only when business really took off that the system began to strain.

Under the weight of additional data, Premier slowed. With more and more staff trying to access it simultaneously, duplication started to creep in too.

So Bekir decided to look for a replacement.

Over the next six months, they trialed several alternatives, including NetSuite and Attaché.

“They are both decent systems,” says General Manager Ismail Bekir, “but in practice, we found NetSuite just too complicated, and we didn’t like the idea of our data being stored externally either.

“Attaché looked equally promising, but the ongoing costs were more than we could justify for a system of our size, for the number of users we required.

“What we were looking for,” continues Bekir, “was something that had the simplicity and ease of use of Premier, but the capacity to provide for a growing organisation.

“It had to be the right price too, of course,” he says. That’s when they considered other products in the MYOB stable.

Discovering EXO
“Straight away, we could see that Exo was what we were looking for,” says Bekir.

“First and foremost, the price was in budget. It was easy to use from the outset too – and accessible by multiple personnel, which Premier wasn’t. Most importantly though, it was customisable, which gave us confidence that it would adapt to our changing needs as a business now, and in the future.”

Bekir says Exo being an MYOB product provided a comfort zone. “We knew there would be some familiarities with the Premier interface, which would probably make the transition easier on staff,” he says.

Also providing comfort was that Acacia, the company implementing the software, was responsive.

“The guys at Acacia were terrific.It’s fair to say their professionalism and service orientation had more than a little to do with our decision to go with Exo.”

Setting things up right
According to Bekir, Acacia’s scoping of the project was first-class.

“They looked deep into our business and asked all the right questions to make sure they had a sound understanding of our requirements.”

On top of the standard functionality, there were a number of specific tweaks that Bekir needed to make.

Firstly it needed to create standard orders for customers. Then it needed to create delivery runs and sequencing too – but have the ability to easily change customers’ delivery preferences at the weekend. It also needed to create appropriate packing stickers, which took into account client requirements and packaging limitations.