Reliance Transport automate manual payroll system

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Published on the 15/02/2011 | Written by MYOB

AT A GLANCE

Reliance Transport Limited

INDUSTRY

Logistics/Distribution

BUSINESS OBJECTIVE

To automate and integrate a manual payroll system

SOLUTION

MYOB Exo Payroll

THE BENEFITS

Electronic database of employee details and wages.
Reliable accurate data and access to sophisticated reports and planning tools.
Time and resource savings

FOR MORE INFORMATION

MYOB//
E: biggerbusiness@myob.com
NZ: 0800 696 239
AU: 1300 555 110
https://www.myob.com/

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National haulage firm Reliance Transport save time and improve accuracy by automating complex manual payroll system…

Overview
Reliance Transport is a family-owned and operated transport company, focusing on container haulage within the Auckland, Whangarei and Bay of Plenty regions. Founded in the late 1950s, the company specializes in wharf cartage, and has grown to encompass a fleet of 35 trucks, catering to more than 100 clients. The business prides itself on operating at the forefront of the New Zealand transport industry, utilising the latest tools and technology to ensure operations run smoothly and efficiently.

Reliance Transport features an on-site maintenance team, enabling equipment to be available 24 hours a day, seven days a week.

Feeling the benefits
“There has been a huge improvement in time saving since we implemented the software,” Administration manager Kerri Martin says. With 90 employees on a range of contracts over three depots, Martin says the company’s use of MYOB Exo Payroll has had many advantages. At present, Reliance Transport utilises several reports including analysis and deductions which has made it much easier to access and calculate accurate leave balances, hours worked, and bonuses. Initially, this information was calculated manually using the time cards used by each employee. Martin says this meant administration staff would have to go back through each individual card to obtain similar information, this process was incredibly slow and open to error. If a card was lost or damaged it caused a major headache. Accuracy is vital to this process, making mistakes means losing credibility with the employees, so it was important to get it right first time.

Making the technology work
The company links its MYOB Exo Payroll software with Exo Time and Attendance, Exo Health and Safety and Exo Employee Information.

The ability to link these programs has made it easier when exporting reports into Excel, and has also translated into considerable savings in time, says Martin. “The associated paper trail has been very helpful, as it allows all data to be carefully monitored,” she says. “We have also found the employee information module provides more ease when tracking information, such as employee start dates, reviews and staff birthdays.”

Keeping it current
Reliance has used MYOB Exo Employer Services modules including MYOB Exo Payroll for four years. “We upgrade every time a suitable product is released,” she says. To ensure staff can get the full benefits from the upgraded software, Reliance Transport has made use of MYOB’s training facilities, participating in both in-house and course-related tutoring, says Martin. “The on-site training was very good as it used our own data,” she says.

Looking forward
Martin says management at the firm are fans of the software, as they can easily look at and track employee information and health and safety data. One manager even uses the software to plan out rosters up to three months in advance, she says. “The software allows him to pre-book staff leave and ensures shift times are correct.”

System check up
To ensure the effective use of its systems, Reliance Transport recently employed the services of an MYOB consultant to carry out a payroll system Warrant of Fitness (WOF). Martin says the check up has proved beneficial.

“There were initially a lot of people in and out of the system,” she says. “It was good to get someone in who knows what they’re doing, to go through everything, sort it out, and suggest where improvements could be made.” “I highly recommend the WOF process.”